Guidelines for Final Paper Submission:
The use of artificial intelligence (AI)–generated text in an article shall be disclosed in the acknowledgements section of any paper submitted to an IEEE Conference or Periodical. The sections of the paper that use AI-generated text shall have a citation to the AI system used to generate the text.
Format for Accepted Papers
Final conference papers must be submitted following the IEEE conference templates here. Failure to use the template may result in papers not being included in the Proceedings.
- Style Manual (use A4 format in latex or word)
- The maximum number of pages is 6 pages with an additional (2) pages allowed at $200 per page
Using the IEEE template is mandatory, and any variation from the IEEE template may lead to immediate rejection of your paper by the system.
1. Register Online
Please read carefully the following information concerning the registration procedure that is presented in the Author Instructions, especially if you are the prospective presenter of an accepted paper or if you need to guarantee inclusion of your accepted paper in the proceedings. An accepted paper will be published in the proceedings only if the full-fee registration payment for one of the authors is received and correctly processed by August 15, 2023 – no exceptions. In addition, the author must attend the conference and present the paper. Papers that are not presented will not be published. No exceptions.
Only member or non-member fees are allowed to cover the publication of an accepted paper. To qualify for member rates, the membership number must be provided in the registration form. Student registration fees do NOT guarantee the publication of an accepted paper. If the author registering to cover the paper publication is a student, he/she has to pay the appropriate member or non-member fee.
One author registration will cover the publication expenses of only ONE accepted paper. Authors presenting up to 2 additional papers without a co-author registered are required to pay a surcharge of $100 for each additional paper. Authors presenting more than 3 papers must pay an additional full registration for the 4th paper, $100 for the 5th, etc.
For each additional accepted paper associated to the same registration, a $100 USD fee will be charged. In the case no registration has been received and correctly processed to cover the paper publication, the conference organizers will contact the authors before the paper is removed from the proceedings.
You will be required to enter your registration code prior to uploading your paper. If you need to register by bank transfer, please contact Alexis Wisdom, IEEE IAVVC 2023 Conference Manager.
NO PAPER WILL BE PUBLISHED WITHOUT THE AUTHOR’S COMPLETED REGISTRATION AND PAYMENT.
2. Generate an IEEE Xplore compatible manuscript using PDF Xpress
All final manuscripts must be generated using the PDF Xpress tool.
To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:
- Create your IEEE PDF eXpress account: https://ieee-pdf-express.org/
- Conference ID: 57316X
- The first time you access the system, please follow the link to new user. Please note that in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:
- Upload the source file (containing your paper) for conversion.
- Receive by e-mail the IEEE Xplore-compatible PDF of your paper.
3. Upload your Xplore compatible PDF manuscript to Epapers
- Log in at https://epapers2.org/iavvc2023
- Complete the electronic copyright form – IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through Epapers. To access the copyright form, select the icon in the copyright column within your paper record. NO PAPER WILL BE PUBLISHED WITHOUT THE SUBMITTED COPYRIGHT FORM. Submissions are due by August 15, 2023.
IEEE Copyright Form
Each accepted contribution to IEEE IAVVC 2023 must be accompanied by a signed Copyright Form. The copyright form should be filled out and signed by one author, preferably the primary author.
Problems & Further Information
For questions or concerns, please contact Alexis Wisdom.
We look forward to bringing you the highest-quality content for IEEE IAVVC 2023.